Operations Assistant at Sahlgrenska University Hospital

Together, we are developing Sahlgrenska University Hospital for a sustainable future. We are transforming healthcare with the goal of becoming Europe’s leading university hospital by 2032. Together with our patients, we work for quality, accessibility, patient safety, research, education, and innovation – in a cohesive healthcare system in the Västra Götaland region. Our vision and goals aim for care of the highest quality, where the patient is always in focus. We provide healthcare locally and regionally, but also highly specialized care to patients across the country and abroad. Our employees are our strength, contributing to knowledge exchange both nationally and internationally. With digital tools and new working methods, we can simplify everyday life in the hospital and offer modern, accessible, and effective care of the highest quality.

About the Department

The Plastic Surgery Department consists of about 120 employees and includes three care wards, a clinic, two administrative sections, and a medical section.

The plastic surgeons perform general plastic surgery and highly specialized care, covering regional and national care with a special focus on microsurgery, breast surgery, advanced wound care, craniofacial surgery, and cleft lip and palate surgery, as well as gender dysphoria. Care is also conducted in close collaboration with many other departments at Sahlgrenska and nationally.

The department works with research, development, education, and innovation to contribute to making Sahlgrenska University Hospital Europe’s leading hospital by 2032.

We are now looking for a full-time, permanent operations assistant who wants to play a central and important role within our department. In this role, you will collaborate with various roles and units within the department and be one of our faces to the outside world.

About the Job

The role of the operations assistant involves coordinating, planning, and managing issues within the department together with the department head, management support, first-line managers, and other administrative roles. During your workday, you will coordinate current operational and tactical issues within the department as well as guidelines and decisions from the area level and relevant processes. Additionally, you will plan and coordinate the department's meetings for management and leadership groups together with the department head and management support. You will provide support in preparing for and following up on meetings by producing materials and presentations, taking meeting notes, and ensuring communication and follow-up on decisions made. You will also assist in maintaining order regarding implementation decisions and task descriptions and requirements related to the filing of these documents. You will have overall responsibility for ensuring that internal and external communication functions properly. Your tasks will also include responsibility for coordinating departmental cases and ensuring that other document management in SharePoint, as well as archiving and filing in Public360, is carried out.

Together with other employees within the department's overall administration, you will be responsible for following up and updating the department's governing and supporting documents, intranet, and managing incoming and outgoing invoice processing. If necessary, you will coordinate issues with other administrative roles within area 5, such as employees in HR, finance, and IT.

About You

We are looking for someone with relevant education in administration and/or healthcare. You are either a medical secretary or have extensive work experience in qualified administrative work. Previous experience in hospital administration is an advantage.

As a person, you are proactive and action-oriented, have good communication skills in both spoken and written language, and can build long-term relationships both internally and externally. You work proactively and drive to ensure that current issues are handled according to set requirements, and you are accustomed to working digitally and driving processes that promote efficient administration within the department.

We warmly welcome your application!

Meet Some of Our Employees - Sahlgrenska University Hospital

About Västra Götaland Region

The Västra Götaland Region exists for the people of Västra Götaland. We ensure that there is good healthcare for everyone. We work for sustainable development and growth, a good environment, improved public health, a rich cultural life, and good communication throughout Västra Götaland. The Västra Götaland Region actively works to digitize more working methods. To be part of the digital transformation, you should have basic skills and be able to use digital tools and services. You can search for information, communicate, interact digitally, are risk-aware, and have the motivation to participate in development to learn new things. The Västra Götaland Region places all permanent employees in designated positions.

If you want to know more about the Västra Götaland Region, you can visit our introduction for new employees at the link here (https://www.vgregion.se/introduktion). You can also read more in the presentation here (https://mellanarkiv-offentlig.vgregion.se/alfresco/s/archive/stream/public/v1/source/available/sofia/rs4011-467070786-672/surrogate).

Application

The Västra Götaland Region prefers that you register your application via the recruitment system. If you as an applicant have questions about the advertised position or for special reasons cannot register your information in a public system - please contact the contact person for the respective advertisement.

To staffing, recruitment, and placement companies and to you as a seller: We kindly but firmly decline direct contact with staffing, recruitment, and placement companies as well as other external actors and sellers of additional job advertisements. The Västra Götaland Region has contracted agreements.